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Room Policies

C.L. Wilson Library has several study rooms available for individual or group use.  3rd floor rooms 303-310 and 318-328 are available for individuals or groups on a first-come, first-served basis.

Anyone found repeatedly violating these policies will be asked to vacate the room.

All Rooms

Policies for all rooms are as follows:

  • Keep noise levels to a minimum.  Study rooms are not soundproof, so all conversations, music, or movies should be kept low so as not to disturb other patrons.

  • Do not cover the windows.  For safety reasons, library staff needs to have a clear view inside the room at all times.

  • First-come/first-served rooms should remain unlocked at all times.

  • C.L. Wilson Library is not responsible for unattended items.  Items left for longer than 15 minutes may be cleared from the room so it is available for use by others. These items may be claimed at the Circulation Desk upon proper identification. Items left unclaimed when the library closes will be sent to Campus Security the next day.

Conference Rooms

Rooms 202, 203, 302, 311-315 are considered Conference Rooms and can be reserved for group work and meetings.  Room 202 is reserved specifically for groups of 10 or more.  Room use priority is given for library-related activities, Missouri S & T students, and other organizations affiliated with Missouri S&T.  Missouri S&T alumni or groups outside of the Missouri S&T community may be allowed to utilize these rooms if they are free, but they may be required to move or give up their room if it is needed for a Missouri S&T-related group or organization. 

Requests will be considered on a first come, first served basis.  Reservations for meeting rooms by Missouri S&T-affiliated groups may be made by phone (573-341-4008), in person, or online at http://library.mst.edu.  Contact the Circulation Desk or go online to reschedule or cancel reservations.

Meeting rooms are available during library hours, but reservations must end by 30 minutes prior to closing. 

The following conditions apply to Conference Room reservations:

  1. Conference Rooms may be reserved for up to 3 hour time periods. Regularly scheduled reservations for meeting rooms will be accepted for up to four months in advance. 

  2. Room 202 is reserved for groups of 10 or more. Groups of less than 10 may use 202 if all other rooms are taken, but it may not be reserved for future use by groups of less than 10.

  3. For all other Conference Rooms, groups must consist of 2 or more people, unless prior arrangements have been made with Circulation staff.  A group room observed to contain only 1 person for an extended period will have the reservation cancelled and will be asked to leave the Conference Room.

  4. Conference Rooms will be held for 30 minutes after the start of a group reservation time.  If the key has not been picked up by 30 minutes after the start time, the reservation may be cancelled if the room is needed.

  5. The Conference Room key may be checked out to the person who made the reservation or to another member of the group.  Whoever checks out the key is responsible for locking the room upon the group’s exit and returning the key to the Circulation Desk. Failure to return the key may result in re-keying charges.

  6. A group may extend their reservation if no other group has reserved the room after them.  This extension cannot be granted until 10 minutes prior to the end of their scheduled reservation.  Groups should not attempt to book rooms for back-to-back times to be fair to other groups who wish to use the rooms.

Whenever possible, groups of less than 10 should first schedule rooms 302 and 311-315 and then room 203.  A group may be reassigned to a room other than requested if Library management determines such a move will maximize use of the conference rooms, and the size of the group and the activity is suitable for the space.

The Missouri S&T Library reserves the right to cancel prior meeting room reservations without notice in the event of an emergency, such as snow closings or power outages.

Each group using a meeting room is responsible for setting up the room and returning it to its original condition when leaving.  The library is unable to provide storage for groups using the meeting rooms; any personal items left behind will be put in the "Lost & Found" box at Circulation desk or turned over to Campus Security, depending on the value of the item.  Stains or damage to furniture and carpeting must be reported immediately to the Circulation Desk.

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